Conference/Event Producer (Agency).

🎤 Conference / Event Producer (Agency)
📍 Wimbledon, London (Hybrid - 4 days in office / 1 day work from home)
💰 £45,000 - £47,000
🗂 Ref: PR/087124
🕒 Full-time | Event Operations

Love the buzz of a live conference?
Enjoy bringing structure to creative ideas and seeing them come to life on site? ✨

If you have events agency experience and at least two years in a Project Manager or Producer role (with additional events experience beyond that), and know how to deliver complex corporate conferences and exhibitions, this could be your next move.

🚨 Before You Apply - Essential Questions
You must be able to say YES to all four:

1️⃣ Do you have events agency experience? (Non-negotiable)
2️⃣ Have you held a Project Manager or Producer role for a minimum of two years, with additional events experience? (Non-negotiable)
3️⃣ Have you managed budgets of £250K+?
4️⃣ Can you provide examples of paid corporate events you've delivered (conferences, exhibitions, or similar)?

🎬 The Role
We're looking for an experienced Conference/Event Producer to manage high-quality, paid corporate events from initial brief through to onsite delivery.

You'll work closely with creative, technical, and operational colleagues to turn client briefs into clear, practical delivery plans - ensuring projects are completed on time and within budget.

This is a hands-on role suited to someone who enjoys responsibility, clear communication, and bringing people together to achieve shared goals. 🎧

🛠 What You'll Be Doing

🎯 Project Management

• Plan, coordinate, and deliver paid corporate events from concept to completion

• Manage full projects or specific areas of larger-scale productions

• Scope and resource projects with internal teams

• Run project meetings and maintain consistent communication with stakeholders

• Develop production briefs and translate creative ideas into practical plans

• Source and negotiate venues and suppliers, managing contracts carefully

• Coordinate site visits and maintain accurate documentation

• Support onsite delivery, overseeing logistics and resolving issues calmly

• Ensure compliance with brand guidelines, legal requirements, and operational standards

• Gather post-event feedback and apply lessons to future projects

💷 Budget & Commercial Oversight

• Manage multi-currency budgets across several projects

• Monitor costs and maintain profitability

• Manage scope changes clearly and fairly

• Oversee billing, invoicing, and resource tracking

🤝 Client Partnership

• Build strong working relationships with clients at all levels

• Manage client interactions including briefings, proposals, calls, and onsite coordination

• Contribute to RFP responses and supplier communications when required

🎓 What You'll Bring

• Events agency experience managing projects and client relationships (essential)

• Minimum two years in a Project Manager or Producer role, with additional events experience

• Experience managing budgets of £250K+ (essential)

• Delivery of paid corporate conferences, exhibitions, or similar events

• Strong project management and sound decision-making skills

• Excellent written and verbal communication

• Highly organised with the ability to prioritise effectively

• Commercial awareness and financial accuracy

• A creative eye and interest in design

• Willingness to travel for site visits and event delivery

• Familiarity with tools such as PROCIM and Google Docs (desirable)

🌟 You'll Thrive If You Are…

• Proactive and reliable

• Calm under pressure

• Detail-focused while keeping overall objectives in mind

• A relationship builder who enjoys working with a range of personalities

• Open to feedback and continuous improvement

• Interested in culture, design, and current event trends

🎁 Benefits

• 27 days holiday plus UK bank holidays

• Additional leave per year of service (up to 3 extra days)

• 🎂 Weekday birthday off

• ⏰ Early finish at 3pm on the last Friday of each month

• Pension scheme

• Fitness membership

• Company discounts and perks

• Regular social events and annual offsite

• Private healthcare after 1 year

• ✈️ Overseas familiarisation trips in luxury accommodation

We Are Aspire Ltd are a Disability Confident Committed employer