Facilities Administrator, New York.

Facilities Administrator, New York

Are you an Agile, service-oriented professional with a passion for creating safe, efficient, and welcoming workspaces? We're seeking a Facilities Administrator to join an Agile global team supporting multiple US office locations.

In this role, you'll be instrumental in delivering high-quality workplace services, managing vendor relationships, and ensuring smooth day-to-day operations. You'll work closely with the Assistant Facilities Manager (Americas) and be the go-to person for facilities-related queries and support.

Key Responsibilities

• Act as the first point of contact for all Facilities Helpdesk requests.
• Conduct property inspections and follow up on maintenance issues.
• Monitor office cleanliness and liaise with contractors to uphold standards.
• Manage off-site archival systems and ensure accurate record-keeping.
• Maintain beverage/snack supplies and coordinate catering needs.
• Handle incoming/outgoing mail and courier services.
• Set up meeting rooms and assist with space planning and office moves.
• Administer access control cards and liaise with building management.
• Support contract management and service agreements.
• Assist with basic support/repair tasks and coordinate specialist contractors.
• Process invoices and expenses in line with company policies.
• Provide cover for the Assistant Facilities Manager during absences.

What You'll Bring

• Strong administrative and organisational skills.
• Proficiency in Microsoft Office, especially Word and Excel.
• A team-oriented mindset with a flexible, "can-do" attitude.
• Excellent communication and customer service skills.
• Attention to detail and problem-solving capabilities.
• Ability to work independently and take ownership of tasks.

We Are Aspire Ltd are a Disability Confident Commited employer