Intellectual Property Assistant.

The Company

At our core, we are a people-centric organisation. We prioritise the well-being and success of all stakeholders - our valued clients, our dedicated employees, our trusted business partners, and the vibrant communities we call home.

We proudly stand as a forward-thinking Legal 500 law firm. Innovation is not just a buzzword; it's a way of life. This isn't your typical law practice; this is a realm where tradition and innovation harmoniously coexist.

As an Intellectual Property Assistant, you will look after:

• Organisational Support: Efficiently organise daily routines to ensure timely and accurate completion of team correspondence, documents, and instructions.
• Audio Typing: Create high-quality typed documents, often from dictation, with a focus on both precision and speed.
• Diary Management: Manage schedules, including booking meetings for both new and existing clients.
• Document Production: Prepare various documents as required by the team and clients.
• Filing Applications: Handle the preparation and filing of patent and trademark applications for the UK, EU, and international cases.
• Financial Management: Process quotes, invoices, credit notes, and renewals, ensuring financial matters are dealt with accurately.
• File and Email Management: Maintain organised electronic files, respond to emails when necessary, and manage incoming and outgoing correspondence.
• Client Communication: Interact with clients concerning their IP matters, which includes face-to-face meetings and phone calls.
• Post Management: Handle internal and external mail, distributing, actioning, and filing as needed.
• Euro-GB Validation: Manage Euro-GB validation work related to intellectual property.
• Information Disclosure Statements: Compile and manage information disclosure statements as required.
• Renewals: Process payments for renewals and send renewal reminders to clients.
• Registry Communication: Engage in communication with various intellectual property registries, including those in the UK, Europe, and WIPO (World Intellectual Property Organisation).

Your Profile:

The ideal Intellectual Property Assistant, will be,

• Experience & Passion: Ideally, you should have 2-3 years' experience in IP formalities or secretarial support, coupled with a genuine interest in IP law.
• Admin & Secretarial Skills: You'll be instrumental in delivering comprehensive administrative and secretarial support to our team. Legal secretarial experience is essential.
• Communication: Exceptional communication skills are vital, especially for client interactions over the phone.
• Attention to Detail: Precision in document production and upholding high-quality standards is paramount.
• IP System Familiarity: Familiarity with IP systems (UK, European, and international, including Madrid and PCT) is a plus, and we offer on-the-job training.
• Pressure Handling: Demonstrated ability to work efficiently under pressure and adeptly prioritise tasks.
• Software Proficiency: Proficiency in Microsoft Office, specifically Outlook and Word, is a prerequisite.

Employee Benefits: As well as the salary of between £25,000 to £27,000 depending on experience, as an Intellectual Property Assistant you will also have an offer a wide range of benefits, including generous holiday allowances, additional Christmas holidays determined by Partners, flexi leave accrual, the option to purchase additional holiday days, paid staff "volunteer" days for charity and community work, enhanced parental and adoption support, hybrid working and quarterly social events.

We Are Aspire Ltd are a Disability Confident Commited employer